QUESTIONS

We would like to know if the November 18 guided tour is mandatory to participate in the contest ?

Participation in the November 18 guided tour is merely optional for people interested in the competition, it is not mandatory for participation.

A Question regarding the Competition terms, specifically point 4.1.e) – regarding authorised persons. Which authorisation is suitable for participation in the competition:

• Is the authorisation A.0 – for general activity – sufficient?
• Is the authorisation A.1 – for architecture – alone sufficient?
• Is the authorisation A.3 – for landscape architecture – alone sufficient?
• Is only a combination acceptable where a team consists of at least two people authorised
  in two areas, i.e. A.1 + A.3 (or A.0 + A.3)?

According to Czech law a team with the following members meets the conditions of participation of the competition terms:

• one member has the authorisation A.0 – for general activities
• OR the team has one member with the authorisation A.1 for architecture and simultaneously one member with the authorisation A.3 – landscape architecture.

A team also meets the conditions of participation mentioned in point 4.1 e) of the competition terms, if its member / members are authorised pursue these activities under the law of the State where they carry them out.

We will like to do the competition, but It is not possible to mix a dead people Memorial with a dismissed  pig farm. It is not respect. If you mix them, it could seem that pigs were eating human bodies, an option sometimes used by criminals to hide bodies.

Is it possible to totally demolish PIG farm?

The Contracting Authority states in the competition assignment: The use of the premises and individual buildings of the former pig farm for the presentation of the Memorial themes is at your discretion. The ordering party considers keeping parts of the buildings, equipment, etc. of the pig farm (but not a large part) as a proof of one stage of the history of the story of Czech Roma and Sinti, the story of the place, as appropriate.

The Contracting Authority leaves the decision to use or not use existing structures of the pig farm at the discretion of the contestants. The Contracting Authority merely states that it deems keeping a part of the structures or their memento to document a period of the site’s history appropriate.

A complete demolition of the pig farm is therefore possible.

I don’t understand what the following means:

October/November 2019 – registration of applicants in NEN

Does it mean:

“Registration of our atelier in the NEN register of suppliers”?

or

does it mean: “Registration of our atelier in the register of NEN suppliers and at the same time for Participation in the register of competitions for proposals in NEN”?

The NEN page for “Landscape  and architectural competition Memorial to the Holocaust of the Roma and Sinti in Bohemia” doesn’t show the “call for participation” option in the “Actions of the supplier” menu.

I am asking because we recently encountered a similarly unclear assignment, left out the first step in the NEN register and lost our chance to participate in the competition.

If I understand correctly in order to participate in the competition we need to do the following actions:

1. Registration of our atelier in the NEN register of suppliers – (we have already met this condition – we are listed in this register as a supplier)
2. Submitting the competition design by January 17 2020 – the text part by post and part of the forms locked with our electronic signature submitted via NEN

Could you, please, confirm per email, that I have understood actions A. and B. correctly and there are no further deadlines to meet or actions to fulfil to participate in the competition?

E.g. We don’t have to apply to you as the contracting authority?

The Competition terms in par. 6.3 state: „To participate in the competition, it is necessary to register in advance as a supplier in the National Electronic Tool (NEN) https://nen.nipez.cz/.“

Furthermore, par. 6.6.2 states: „The Participant is obliged to protect the submitted offer electronically from unauthorized reading by encrypting its content. For the purposes of encryption, the Participant shall use the public key certificate, which is specified in the details of the relevant tender procedure of this competition in the National Electronic Instrument NEN in the section Tender Documentation.“

In regards to the National Electronic Tool NEN the following actions are necessary for participation the first round of the competition:

1. Registration of the applicant as a supplier in the National Electronic Tool NEN. If the applicant is already a registered supplier in NEN, this condition has already been met.
2. Submitting the proposal – specifically the document proving the fulfilment of the competition terms – the PF2 Form via the National Electronic Tool NEN until January 17 2020.

No further registration of the applicant is necessary.

As mentioned in the Competition Terms, par. 6.6.3, the submission of the competition proposal – the panels and the sealed envelope “contact details” is crucial in order to meet the deadline. That means, that if by January 17 2020 15:00 CET the applicant hasn’t submitted the PF2 form or has submitted it with a coding error, it will not be a reason for expulsion of the design by the jury from the competition in the first round.

Subsequently (par 4.3 of the Competition terms) the Contracting Authority will invite the participant who has failed to submit the signed PF2 form to provide the required document. The Contracting Entity may make such a request repeatedly and may also extend or set aside the deadline. If the participant fails to deliver the required documents by this deadline, the Contracting Entity excludes the participant from the competition.

I am an architect who holds a BArch degree, Licensed to practice in my country as an architect as well as a landscape designer. The same is my partner. Could you please confirm if we both together are eligible for the competition as a team?

According to the Competition Terms, point 4.1 e) the terms and conditions of participation in the competition are met by natural persons or legal entities and/or their companies that: are authorized persons in the field of architecture and landscape architecture pursuant the Act on the Pursuit of the Profession, or by persons authorized to pursue such activities under the law of the State where they carry out such activities.

If you have a licence that authorises you to pursue activities in the field of architecture and landscape architecture / design in the State where you pursue these activities, you have met the necessary professional qualifications for participation in the competition.

It is necessary to call to attention point 3.5 that states that the author of the winning design in the second round has to prove his / her authorisation according to Czech law, or bring evidence of a joint venture with another person who complies with this condition before signing the contract for the subsequent stages of the project.

How much is the prize money awarded to selected 7 teams for participating in the final stage?

As per point 10 of the Competition Terms, a sum of 520 000 CZK will be distributed among the 7 participants chosen to move on to the second round of the competition in the following way:

• 1^st award will be remunerated with CZK 150 000
• 2^nd award will be remunerated with CZK 120 000
• 3^rd award will be remunerated with CZK 90 000
• An amount of CZK 160,000 will be distributed among other participants who were not awarded in the 2nd round and who were not excluded from the competition, a maximum, however, of CZK 40 000 per one competition proposal.

We are a Japanese Supplier based in Tokyo interested to register ourselves for the LETY Romani Culture Memorial Competition. However, after multiple attempts we haven’t been successful in registration and we receive an error message saying NEN-349525: Result of Control @ 0. Also, we noticed that you only listed European security certificates in your Instruction Manual and whenever we do a Security Certificate Check Test it gives us a message saying wrong Security Publisher.

Does this mean that only European Suppliers are eligible to register? Kindly let us know since the deadline for registration is drawing close and we wish to participate.

NO PRIOR REGISTRATION IS REQUIRED TO PARTICIPATE IN THE COMPETITION, ONE BECOMES A PARTICIPANT BY SUBMTTING A COMPETITION DESIGN.

A part of the design has to be submitted electronically, via the National Electronic Tool – NEN. This requires prior registration as a supplier in NEN. THE REGISTRATION DOES NOT HAVE A DEADLINE IN NOVEMBER 2019!!!

The information on the competition website and in the abstract of the Competition Terms stating that the registration in NEN is set for October/November 2019 was misleading. It did not mean registration for the competition, but registration as a supplier in NEN. Since this process is complicated, even more so for non-czech suppliers, the period November/October 2019 was set as a suggestion to ensure enough time to solve potential problems in the administrative process.

Solving specific problems and errors that occur during the process of registration as a supplier in NEN does not lie within the competency of the Contracting Authority and the Competition organiser.

WE STRONGLY ADVISE EVERYONE TO CONTACT THE CUSTOMER SUPPORT LINE OF NEN: +420 841 888 841, WHICH IS OPERATIONAL WEEKDAYS FROM 7.00 -18.00 AND WHERE YOU WILL FIND HELP WITH OBTAINING THE NECESSARY SECURITY CERTIFICATE, EVEN IF YOU ARE A NON-EUROPEAN SUPPLIER. THE CUSTOMER SERVICE LINE IS AVAILABLE IN CZECH AND ENGLISH.

It is necessary the Registration of the applicant as a supplier in the National Electronic Tool NEN before the end of November, or we can do it any time before January 17, 2020?

NO PRIOR REGISTRATION IS REQUIRED TO PARTICIPATE IN THE COMPETITION, ONE BECOMES A PARTICIPANT BY SUBMTTING A COMPETITION DESIGN.

A part of the design has to be submitted electronically, via the National Electronic Tool – NEN. This requires prior registration as a supplier in NEN. THE REGISTRATION DOES NOT HAVE A DEADLINE IN NOVEMBER 2019!!!

The information on the competition website and in the abstract of the Competition Terms stating that the registration in NEN is set for October/November 2019 was misleading. It did not mean registration for the competition, but registration as a supplier in NEN. Since this process is complicated, even more so for non-czech suppliers, the period November/October 2019 was set as a suggestion to ensure enough time to solve potential problems in the administrative process.

Solving specific problems and errors that occur during the process of registration as a supplier in NEN does not lie within the competency of the Contracting Authority and the Competition organiser.

WE STRONGLY ADVISE EVERYONE TO CONTACT THE CUSTOMER SUPPORT LINE OF NEN: +420 841 888 841, WHICH IS OPERATIONAL WEEKDAYS FROM 7.00 -18.00 AND WHERE YOU WILL FIND HELP WITH OBTAINING THE NECESSARY SECURITY CERTIFICATE, EVEN IF YOU ARE A NON-EUROPEAN SUPPLIER. THE CUSTOMER SERVICE LINE IS AVAILABLE IN CZECH AND ENGLISH.

The Contracting Authority is hereby releasing additional information that was mentioned during the Guided Tour of the site.

The guided tour of the site took place on 18 November 2019. Čeněk Růžička – representative of the bereaved, Dušan Slačka – historian of the Museum of Romani Culture, Pavel Vařeka – head of archaeological research of the area and Štěpán Štarha – investment technician of the Museum of Romani Culture gave commentary on the individual topics of the competition assignment.

Information not mentioned in the Competition Assignment regarding archaeological research of the site conducted in September – November 2019 as well as a map of the site depicting archaeological findings were presented during the Guided Tour. All other information can be found in the Competition Assignment.

A brief summary of the archaeological research conducted the site (the cemetery and camp) – November 2019 can be downloaded here / found in NEN in the section “Other documents”.

Is it possible to provide contour lines of the area (ortophoto_contour_lines.pdf) in dwg format or curves? Or better yet via point cloud?

The next question is regarding the same topic:

We would like to kindly ask you to provide the following Assignment details: Digital contour lines in register with a different background – detachable.

The Assignment details include (in folder P.04) a drawing of the area of the pig farm including altitudes.

A geo-referenced drawing of contour lines in dwg and tif format has been uploaded to the cloud and to NEN.

The Contracting authority does not have any other documents available at the moment.

Is there any dendrological research of the area available or a different document describing the current vegetation in the area?

There has not been conducted any dendrological research of the area.

The document MONUMENT_SITUATION.dwg is missing references (see layer “podklad”). Would it be possible to supply them?

The document MONUMENT_SITUATION.dwg was taken from project documents for the assignment of „Monument Lety“ conducted 10 years ago.

The Contracting authority does not have any other document available at the moment.

The Assignment details are missing data regarding the model and coverage of the camp (drawings of the camp and its excavations) as well as historic ortophotomaps showing the Camp’s location, as mentioned in the guided tour of the area. Is it possible to supply them?

The next question is regarding the same topic:

We would like to ask you to supply the following documents:

• A digital document displaying the estimated positions of the Camp buildings, the Assignment details only contain a raster file.
• A digital drawing of the archaeological research – the locations of the probes. Documents displaying new information were promised to be supplied during the guided tour.

A brief summary of the archaeological research conducted the site conducted in September – November 2019 can be downloaded on the Competition website and in NEN.

A drawing of the archaeological probes in dwg format has also been uploaded to the cloud and to NEN.

The Contracting Authority does not have any other documents available at the moment.

Historic Ortophotomaps showing the floor plan of the camp are available at https://lms.cuzk.cz/lms/lms_prehl_05.html.

A part of the Camp lies outside of the buildable area according to the zoning plan, does this mean that it’s not possible to build any buildings in this area?

There is no zoning plan for Lety u Písku. Only buildable areas are defined, in this case copying the area of the pig farm and the land connected to it – mainly the connecting roads. The area of the so-called Gypsy Camp lies partially outside of the area of the pig farm and therefore outside of the buildable area.

Placing the visitor centre on land which is in the property of the Museum of Romani Culture (e.g. The pig farm and the land connected to it) and at the same time is categorised as buildable area is a binding requirement of the Competition Assignment. This requirement does not apply to buildings with the purpose of remembrance of the former so-called Gypsy Camp.

According to the Building Act it is possible to build outside of buildable areas among other reasons if the planned buildings improve the area for the use of recreation or tourism.

The Contracting Authority assumes and the Building Act allows that the memorial design will include a place of remembrance of the victims of the so-called Gypsy Camp that will lie at least partially outside of the buildable area, outside of the land owned by the Museum of Romani Culture.

Are there any protected zones (wetlands, forest, roads, power lines etc.) that would condition the positioning of buildings?

The limits of the area are explained in the Competition Assignment on page 78.

A more detailed coordination of the winning memorial design with the limits of the site will take place in later stages of planning in conversation with the affected authorities.

The budget doesn’t include the demolition of the pig farm buildings and the subsequent landscaping, how will the removal of any environmental burdens be done (e.g. slurry lagoon and sinkholes)?

The Competition Assignment states: Demolition of the pig farm, including the final alteration of the premises will be financed from other sources. Landscaping after the demolition will be implemented and financed during the demolition of the pig farm.

The Museum of Romani Culture has prepared a project of the full demolition of the pig farm including the final landscaping. This project includes all aspects of the demolition including the removal of the environmental burden.

The Contracting Authority expects the demolition work to start in 2020, after the end of the Competition. The demolition itself will be coordinated with the winning memorial project. A clean-up of the area in coordination with the design of the Memorial, rough landscaping and grassing of the area can be expected to be finished before the construction of the memorial. The demolition will therefore precede the first stage of construction of the memorial.

The Competition Assignment mentions a large and small visitor circuit, would it be possible to elaborate on this? Does the small circuit include interior exhibition spaces and the large circuit external ones?

The Construction Programme in the Competition Assignment sets the requirement to design a road network connecting individual places of the Memorial and creating logical visitor circuits with a navigation and information system – a small visitor circuit around the Memorial site and a large visitor circuit connected to sites associated with the history of the camp. Further specification of the circuits is not set by the Competition Assignment and is left to the discretion of the participants.

Is the concept of the interior and exterior exhibition spaces left to the discretion of the competition participants? Is there a libretto?

The concept of the exhibition is left to the discretion of the competition participants, but, as mentioned in the Competition Assignment, all work on the memorial design will be coordinated with the work on the exhibition, both projects will be influencing one another strongly.

The Libretto of the exposition has not been made yet, it will follow the theme of the memorial, which is a part of the Competition Assignment, and will be coordinated with the winning memorial design.

Is the nature trail expected to prevail? Are we to understand this as the exterior exhibition?

The Competition Assignment states: The use of existing structural changes linked to the cultural Memorial Lety (parking lot with access road, amphitheatre, nature trail and others) is at your discretion.

The existing nature trail is thereby not meant as the exterior exhibition and its use is left to the discretion of the competition participants.

Is it necessary to keep the current forest road and entrance, amphitheatre and pavement? Does the new entrance to the site of the memorial have to be where the current entrance to the pig farm is?

The current forest road leading to the cultural monument Lety (cemetery of the Camp’s victims) will be preserved for the upkeep of the memorial. This road is simultaneously part of the forestry road network used by the municipality.

The Contracting Authority expects the main entrance to the memorial to be connected to road I/19, as mentioned in the construction programme. However this is not a binding requirement, which would lead to exclusion from the competition if breached.

It is important to mention that the road leading to the pig farm and the forest road leading to the cultural monument Lety are the only roads leading to the memorial that are property of the Museum of Romani Culture.

Any prospective use of the northern part of the area as an entrance point (the way the camp was historically designed) is strongly opposed by the residents of the municipality, who the wish the area to the north of the camp to stay quiet, not interrupted by traffic (read more about the meeting with residents of surrounding villages at https://www.newmemoriallety.com/preparation-of-competition/)

Could you please provide us with the information, if there is any specific deadline for the questions regarding second phase? Or it is possible to send questions when they occur during the design process?

According to the Competition Terms, Chapter 6.11: “Subject to the conditions set out in paragraph 5.3, participants may request an explanation of the Competition Terms in the field of organizational aspects of the competition by April 1, 2020 and in the subject of the competition by March 15, 2020.”

Also, we would like to know if it is possible to edit the team members list stated in the form attached with the first phase submission?

The participant of the competition must remain the same, but changes in the composition of the competition team are possible in principle. However, it is necessary to comply with the conditions for participation in the competition as set out in paragraph 4.1 of the Competition Terms. In case of changes in the competition team, it is also necessary to show evidence of the fulfillment of the conditions for participation in the competition according to paragraph 4.2 of the Competition Terms and to submit an affidavit according to the model PF2, which is an Assignment Detail of the competition.

I cannot find further specification or the form for the envelope “Contact Information”. Will you be sending any documents in that regard or have I missed something?

According to the Competition Terms, Chapter 8.5: “The envelope “Contact Information“ will contain a filled-in and signed form (which will be part of the call for participation in the 2nd round of the competition).

THAT SHALL BE SUBMITTED IN A SEALED, INTACT ENVELOPE IDENTIFIED AS “KONTAKTNÍ ÚDAJE“ – 2nd ROUND. The envelopes will not be presented to the Jury.“

The above-mentioned form will be uploaded to NEN and sent via email to the participants to the address given in the PF1 form.

Does the car park have to be located within the built up area?

According to point 2.4 of the Competition Terms, the binding requirement is the placement of the visitor center on the land owned by the Museum of Romani Culture (i.e. the pig farm and related land), which is built-up land. Placing a car park on these grounds is not obligatory according to the Competition Terms.

However, it is necessary to point out the investment limit for the implementation of the first stage of the monument. Placing the buildings necessary for the functioning of the memorial on plots that are not the property of the Museum of Romani Culture may require the purchase of such land and thus increase the investment costs for implementation. Furthermore, there is a risk that in the future there may be no agreement on the proprietary settlement of these lands, and, in addition, the construction of a car park located outside the built-up area may not be given planning and building permits.

Placing the car park outside the built-up area is not in conflict with the Competition Terms, but could be problematic in the next phase of project preparation.

Are there any geotechnical studies of the area available (ex. wells)?

The Contracting Authority does not have any geological, hydrogeological and similar studies available. The contracting Authority will, if necessary, deal with the processing of the necessary surveys after completion of the competition in connection with the next stage of project preparation.

Do you consider an electronic only submission due to the circumstances (Covid-19 induced measures)? Or maybe even changing the date of the deadline?

For the time being, we are not considering changing the deadline for submission of competition proposals or changing the way of submission of competition proposals in the 2nd round of the competition.

The Contracting Authority is hereby publishing additional information specifying the submission of proposals in the 2nd round of the competition.

2.A EXTENDING OPTIONS OF SUBMISSION OF THE PARTS OF THE PROPOSAL TO BE SUBMITTED AS HARD COPIES

The submission of the part of the proposal submitted in paper form personally to the address of the Competition Organizer, as well as the option to send proposals by post or other public delivery of consignments according to chapter 6.6.1 of the Competition Terms remains the preferred method of submission.

However, given the current situation caused by the COVID-19 epidemic, which could bring complications with the delivery of letter-post items, especially from abroad, all contestants in the second round of the competition can use the following method of submitting the competition panels and of the “Contact Details” envelope (part of the proposal submitted physically).

Competition panels and contents of the “Contact Details” envelope can be sent in digital form, along with information on how to print the panels and envelope content, to a copy centre in Prague. The Contestants have to make these arrangements with the copy centre on their own. The copy centre staff will then hand over the consignment containing the competition panels and the sealed envelope “Contact Details” to the authorized person.

The authorized person will only collect the consignment. All costs for copy centre services shall be borne by the contestant. The Competition Organizer is not responsible for any failure on the part of the copy centre.

If you choose this method of submission, please send the information about where and when the copies are to be collected by April 19, 2020 to the authorized person at: awinkelmann@seznam.cz. The copies must be ready for collection within the deadline for submission of proposals: 21 April 2020 at 3 pm Central European Time. On receipt of the copies by the authorized person, the parts of the competition proposal submitted as hard copies will officially count as submitted. The authorized person will inform you once the copies have been received.

2.B CHANGE OF DELIVERY ADDRESS FOR THE PARTS OF THE COMPETITION PROPOSAL SUBMITTED AS HARD COPIES

The competition organizer has changed its registered office. In case of personal hand-over of part of the proposal submitted in paper form, or in case of sending by post or other public delivery of consignments (according to chapter 6.6.1 of the Competition Terms), the delivery address is:

ONplan lab, s.r.o.

Karmelitská 18/379,
118 00 Praha 1 – Malá Strana

Prague 6 April 2020

Ing. Petr Návrat, MSc.Managing Director, ONplan lab, s.r.o., Competition Organiser